Definitions and Frequently Asked Questions related to Mailing Services by 1st Class Services Inc., Harrisonburg, VA 22801

Definitions:

CASS
DSF
FASTforward
Indicia
LACS
NCOA
NIXIE
PAVE

Frequently Asked Questions:

At what quantity does your services become economical?
How many items do I need to mail to qualify for reduced rates?
Can we use your permit for our mailing?
Can you handle our mailing using our existing permit?
Which cities and states can you mail to?
How does our organization qualify for non-profit rates?
What electronic formats can you accept?

Definitions:

CASS – Coding Accuracy Support System – Improves the accuracy of carrier routes, 5-digit zips, Zip+4, and delivery point Bar-codes.

DSF – Delivery Sequence File – A database compiled by the USPS (United States Postal Service), containing the complete, exact address for every location served by the USPS.

FASTforward – A process used to identify individuals, families and businesses who have filed a permanent change of address with the USPS within the past 13 months.

Indicia – Pre-printed permit information in the top right-hand corner of the mailing area on a mail piece that replaces the stamp. An example would be:

Presorted Standard
US Postage Paid
Anywhere, VA
Permit #00

LACS – Locatable Address Conversion System – A database that consists of permanent address conversions, primarily those that are implemented when a local 911 emergency call system is introduced that results in rural-style address changes.

NCOA – National Change Of Address – A database used to identify individuals, families and organizations that have filed a permanent change of address with the USPS.

Nixie – A type of processing that works in conjunction with NCOA processing. Nixie uses a scoring system. These scores indicate when a mail list name does not match the address registry.

PAVE – Presort Accuracy, Validation, and Evaluation – A process designed in cooperation with the mailing industry to evaluate presort software and determine the accuracy in sorting address files according to the USPS Domestic Mail Manual (DMM).

Frequently Asked Questions:

Q: At what quantity do your services become economical?

It depends on the customer and what their needs are. Please Contact Us so we can discuss your needs and determine the best way to help you.

Q: How many items do I need to mail to qualify for reduced rates?

Presorted First Class – 500 minimum. Less than 500 would go at First Class single
piece rate.

Presorted Standard – 200 minimum. Less than 200 would go at the First Class single
piece rate.

Presorted Bound Printed Matter – These are pieces that weigh more than 1 pound.
300 minimum. Less than 300 would go at the Single piece Bound Printed Matter rate.

Q: Can we use your permit for our mailing?

Yes

Q: Can you handle our mailing using our existing permit?

Yes, but mail has to be delivered to that post office.

Q: Which cities and states can you mail to?

Anywhere in the U.S. and foreign countries. Foreign postage rates will apply.

Q:How does our organization qualify for non-profit rates?

The Post Office decides this through your IRS standing. There is a form to be filled out and they require you to send in several documents.

Q: What electronic formats can you accept?

We can utilize mailing list data provided on PC-formatted disks or attached to e-mail messages. Our software is able to read the following formats: ASCII fixed, ASCII Delimited, Excel, Access, FoxPro, and d Base. For mail merge, we utilize Microsoft® Word.

First Class Services, Inc., 451B Pleasant Valley Rd., Harrisonburg, VA 22801
540-432-0082 or 1-800-991-MAIL (6245)